Irrespective of whether you are a beginner or an experienced event planner, every virtual event you plan comes with its own set of challenges. A virtual event is not a mere webinar; it demands extensive planning and rehearsals. You will have to choose the best event platform in India to host the event. The experience it offers should align with your event goals. You should pick the best speaker and plan sessions intuitively to hengage the audience. A lot of things go into a successful virtual event. Ask these questions to plan a flawless event and execute it smoothly.
1. Have I planned the best virtual event format for my target audience?
Virtual events enhance audience reach and attendance beyond geographic boundaries. They are also able to do it within the budget. But do they suit your niche audience? Will it be able to engage them in its best way? It is best to prepare a survey questionnaire and get the audience to answer them, to learn about them better. This will give a keen insight into audience expectations. You can plan the event accordingly to satisfy your audience.
2. Does my virtual platform possess all the required features and tools to foster event success?
The virtual conference platform is a mandatory tool to foster engagement, networking, and event broadcasting. It should possess the required amenities to boost the success rate of the event. Ask these questions regarding your event platform, and if the answer is a yes to all, your task is half done.
3. Who will be the sponsors for the event, and how to get them on board?
Sponsors are the lifeblood of a large-scale event. They serve as an essential source of revenue for award shows, conferences, and product expos. Who will be the relevant sponsors for your event? What plan do you have to get the desired sponsors to venture into your virtual event? How best does your event platform expose your sponsors? How does your event platform ensure sponsor-attendee interaction? How can your virtual event help sponsors achieve their KPIs? At Virtex, we create virtual sponsor booths with videos, graphics, and logos for sponsors. Sponsors can offer demos in these booths for interested attendees.
4. How do I yield the maximum audience for my event?
Virtual events are capable of reaching a vast audience base than in-person events. The challenge is to get the right audience through the right channels. Informing the event to the maximum audience and creating the buzz around the event is the key. Live stream the event through different platforms and promote the event online to seek audience attention.
5. How will I measure the success of the event?
Choose a virtual event platform that offers precise analytics and insights. Make sure it has live dashboard features to offer real-time audience engagement numbers. This helps with expert post-event analytics and to measure the event's success.
Finding the right virtual platform and a supportive team is the first step in envisioning your goals. At Virtex, we know that the first step for successful events is thoughtful planning. Asking these questions is crucial and the first step that drags the event towards success.